How to create a Disability Employment Services Subscription

Why is this important?

Copying data from ESS into Job Ready - and back again - is time-consuming. Job Ready offers a solution to sync your DES Subscription data for you. This service will sync your data from ESS into Job Ready every day. Once it's set up, you won't have to do anything! 

You can sync:

  • Claims
  • Vacancies
  • Vacancy Referrals
  • Jobseekers
  • Employers
  • Placements
  • Outcomes

How to Create a Subscription

You will need:

  • Disability Employment Services (DES) Programme enabled in Job Ready
  • ESP Access in ESS Web: ensuring your role is set to ESP

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  1. Login to ECSN, and click on 'Employment Services Reporting'
  2. Select Reports from the main menu.
  3. In the search bar under Reports, search for the Subscription Code that corresponds to the data you want in Job Ready.


    JS CaseloadJS JobseekerJS LifecycleAppointmentsEmployers
    Sub027
    (DES02)
    Sub026
    (DES01)
    Sub047
    (DES05)
    Sub146
    (DES03)
    Sub040
    VacanciesReferralsPlacementsDES Claims CurrentOutcomes and Conversions
    Sub043
    (JOB002)
    Sub309
    (JOB001)
    Sub034
    (PLC02)
    Sub372
    (CLMS009A)
    Sub049
    (ACM12)
    Provider Tags
    Sub427


  4. Click on the Sonar icon of the desired subscription report.


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  5. Select the filters corresponding to the desired subscription. The table below lists the filters you will need to select for each subscription. They must be exactly as below for the report to work in Job Ready.

    Sub027 (DES02)
    JS Caseload
    Sub026 (DES01)
    Jobseeker
    Sub047 (DES05)
    JS Lifecycle

    Sub309 (JOB001)
    Referrals

    ORG:selected_all
    Site:selected_all
    Timing:daily

    ORG:selected_all
    Site:selected_all
    Timing:daily

    Subscription must be recreated as a site is added

    ORG:selected_all
    LMR:selected_all
    ESA:selected_all
    Site:selected_all
    Speciality:selected_all

    DESProgramType:
    DMS-DES-DisabilityManagementService, ESS-DES-EmploymentSupport Service

    LatestOrAllRecords:all_records
    Timing:daily

    ORG:selected_all
    Sites:selected_all
    Site Type:Vacancy Owning Site
    VacancyResult:selected_all

    VacancyType:selected_all

    ReportPeriod:vacancy_referral_date

    ExactOrRollingRange:rolling_range
    RollingRange:all_available
    ExactDate:01012000-01012030
    Timing:daily

    Sub040
    Employers

    Sub043 (JOB002)
    Vacancies

    Sub146 (DES03)
    Appointments

    Sub034 (PLC02)
    Placements

    ORG:selected_all
    Site:selected_all
    EmployerStatus:all
    ReportPeriod:creation_date
    RollingRange:all_available
    Timing:daily

    ORG:selected_all
    Site:selected_all
    VacancyType:selected_all
    VacancyStatus:selected_all
    ReportPeriod:vacancy_creation_date
    RollingRange:all_available
    ExactOrRollingRange:rolling_range
    ExactDate:01012000-01012030
    Timing:daily

    ORG:selected_all
    Site:selected_all

    DESProgramType:
    DESDisabilityManagementService, DESEmploymentSupportService

    ExactOrRollingRange:rolling_range
    RollingRange:all_available
    AppointmentDate:01012000-01012030
    Timing:daily

    ORG:selected_all
    ESA:selected_all
    Site:selected_all
    Specialisation:selected_all
    ProgramType:selected_all
    PlacementType:all
    ReportPeriod:placement_date_range
    ExactOrRollingRange:rolling_range
    RollingRange:all_available
    ExactDate:01012000-01012030
    Timing:daily

    Sub372 (CLMS009A)
    DES Claims Current

    Sub049 (ACM12)
    DES Outcomes and Conversions

     

     

     Sub427
    DES Provider Tags

     

     

     

     

    ORG: selected_all
    Sites: selected_all
    ContractType:DESA, DESB
    ClaimStatus:selected_all
    ClaimRateType:selected_all
    ReportPeriod:claim_creation_date
    ExactOrRollingRange:rolling_range
    RollingRange:all_available

    Timing:Daily 

    ORG:selected_all
    ProgramType:selected_all
    LMR:selected_all
    ClientType:no_selection (only single select offered!)
    ESA:selected_all
    Site:selected_all
    Speciality:select_all
    Placements/Outcomes:placements
    Timing:Daily

    ProgramType:DESA,DESB
    Site: All Selected
    Category:All Selected 


     For subs requiring a date range filter, you must enter the dates as below:

     

    Start date: Enter the date you want the data to sync from. For example, appointments will only appear in job ready from 1/6/2021 if that is entered. 

     

    End date: Enter as 30/1/2050. This ensures the subscription is continuous. 

  6. Enter your organisation's details, and in the Subscription name field enter the name in the following format:

       <subscriptioncode>-JOBREADY-<Provider Name>-DDMMYYYY
  7. Click on View Report
  8. Once the success message appears confirming the creation,  navigate back to the ESR homepage.  

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  9. Select "Subscriptions" from the main menu
  10. Navigate to the Subscription just created and click Manage.
  11. Copy the 6 digit code at the end of the URL at the top of your screen.
  12. Email the code and the Subscription Name to your Job Ready contact or via Zendesk Support. 

You're done! Our wonderful team will handle the rest, and will be back in touch with you as soon as the subscriptions are set up and ready to test!

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