Why is this important?

Copying data from ESS into Job Ready - and back again - is time-consuming. Job Ready offers a solution to sync your DES Subscription data for you. This service will sync your data from ESS into Job Ready every day. Once it's set up, you won't have to do anything! 

You can sync:

• Claims
• Vacancies
• Vacancy Referrals
• Jobseekers
• Employers
• Placements
• Outcomes

How to Create a Subscription

You will need:

• Disability Employment Services (DES) Programme enabled in Job Ready
• ESP Access in ESS Web: ensuring your role is set to ESP

1. Login to ECSN, and click on 'Employment Services Reporting'. 
2. Select Reports from the main menu.
3. In the search bar under Reports, search for the Subscription Code that corresponds to the data you want in Job Ready.
   
   
   

   JS Caseload	JS Jobseeker	JS Lifecycle	Appointments	Employers
   Sub027 (DES02)	Sub026 (DES01)	Sub047 (DES05)	Sub146 (DES03)	Sub040

   Vacancies	Referrals	Placements	DES Claims Current	Provider Tags
   Sub043 (JOB002)	Sub309 (JOB001)	Sub034 (PLC02)	Sub372 (CLMS009A)	Sub427
   JEHR - DES Employment Hours Report	JRRR-DES Rate Reduction Report	PaTH Internship Management
   SUB411	SUB410	Sub327

   
   
   
4. Click on the Sonar icon of the desired subscription report.
   
   
   
   
5. Select the filters corresponding to the desired subscription. The table below lists the filters you will need to select for each subscription. They must be exactly as below for the report to work in Job Ready.
   
   

   Sub027 (DES02) JS Caseload	Sub026 (DES01) Jobseeker	Sub047 (DES05) JS Lifecycle	Sub309 (JOB001) Referrals
   ORG:selected_all Site:selected_all Timing:daily	ORG:selected_all Site:selected_all Timing:daily Subscription must be recreated as a site is added	ORG:selected_all LMR:selected_all ESA:selected_all Site:selected_all Speciality:selected_all DESProgramType: DMS-DES-DisabilityManagementService, ESS-DES-EmploymentSupport Service LatestOrAllRecords:all_records Timing:daily	ORG:selected_all Sites:selected_all Site Type:Vacancy Owning Site VacancyResult:selected_all VacancyType:selected_all ReportPeriod:vacancy_referral_date ExactOrRollingRange:rolling_range RollingRange:all_available ExactDate:01012000-01012030 Timing:daily
   Sub040 Employers	Sub043 (JOB002) Vacancies	Sub146 (DES03) Appointments	Sub034 (PLC02) Placements
   ORG:selected_all Site:selected_all EmployerStatus:all ReportPeriod:creation_date RollingRange:all_available Timing:daily	ORG:selected_all Site:selected_all VacancyType:selected_all VacancyStatus:selected_all ReportPeriod:vacancy_creation_date RollingRange:all_available ExactOrRollingRange:rolling_range ExactDate:01012000-01012030 Timing:daily	ORG:selected_all Site:selected_all DESProgramType: DESDisabilityManagementService, DESEmploymentSupportService ExactOrRollingRange:rolling_range RollingRange:all_available AppointmentDate:01012000-01012030 Timing:daily	ORG:selected_all ESA:selected_all Site:selected_all Specialisation:selected_all ProgramType:selected_all PlacementType:all ReportPeriod:placement_date_range ExactOrRollingRange:rolling_range RollingRange:all_available ExactDate:01012000-01012030 Timing:daily
   Sub372 (CLMS009A) DES Claims Current	SUB411 - JEHR - DES Employment Hours Report	Sub427 DES Provider Tags	SUB410 - JRRR-DES Rate Reduction Report
   ORG: selected_all Sites: selected_all ContractType:DESA, DESB ClaimStatus:selected_all ClaimRateType:selected_all ReportPeriod:claim_creation_date ExactOrRollingRange:rolling_range RollingRange:all_available Timing:Daily	Organisation:AllSelected LMR: All Selected ESA: All Selected Site: All Selected Period: All Available	ProgramType:DESA,DESB Site: All Selected Category:All Selected	Organisation:AllSelected LMR: All Selected ESA: All Selected Site: All Selected Period: All Available
   SUB411 - JEHR - DES Employment Hours Report
   Organisation:AllSelected ESA: All Selected Sites: All Selected

   
   

    For subs requiring a date range filter, you must enter the dates as below:
   

    

   Start date: Enter the date you want the data to sync from. For example, appointments will only appear in job ready from 1/6/2021 if that is entered.

    

   End date: Enter as 30/1/2050. This ensures the subscription is continuous.

   
   
6. Enter your organisation's details, and in the Subscription name field enter the name in the following format:
   
   

   <subscriptioncode>-JOBREADY-<Provider Name>-DDMMYYYY

7. Click on View Report
8. Once the success message appears confirming the creation,  navigate back to the ESR homepage.  
   
   
   
   
9. Select "Subscriptions" from the main menu
10. Navigate to the Subscription just created and click Manage.
11. Copy the 6 digit code at the end of the URL at the top of your screen.
12. Email the code and the Subscription Name to your Job Ready contact or via Zendesk Support. 

You're done! Our wonderful team will handle the rest, and will be back in touch with you as soon as the subscriptions are set up and ready to test!