How to create Workforce Australia Subscriptions

Hello providers! Workforce Australia is now Live. Your subscriptions have been made available in ESS 
 

This means very soon can start syncing: 

  • Jobseekers  
  • Appointments  
  • Claims 
  • Vacancies  


This guide will instruct you on how to create the below Subscriptions for the Workforce Australia programme.  

  • SUB462 - Workforce Australia Services (PRO6) Caseload 
  • SUB479 - Workforce Australia Services Appointments 
  • SUB474 - Workforce Australia Services All Payments (also known as Claims) 
  • SUB466 - Workforce Australia Services Vacancy 
  • SUB470 - Workforce Australia Vacancy Referrals
  • SUB504 - Workforce Australia Employers
  • SUB520 - Workforce Australia Outcome Tracking

 

 

 

How to create a subscription  

You will need: 

  • Workforce Australia (WA) Programme enabled in your Job Ready site 
  • ESP access in ESS web: Ensuring your reporting role is set to 'ESP' for that specific programme 
     
    blobid0.png 
     
  1. Login to ECSN, and click on 'Employment Services Reporting' 
  2. Select Reports from the main menu. 
  3. In the search bar under Reports, search for the Subscription Code 

    Jobseekers (Also known as Caseload) 
    Appointments 
    Vacancy 
    Payments, Also known as Claims
    Vacancy Referrals
    Employers
    Outcome Tracker
    SUB462
    SUB479
    SUB466
    SUB474 
    SUB470
    SUB504
    SUB520


  4. Click on the Sonar icon of the desired subscription report.

    Note: The below is simply an example of what your subscription report may look like in ESS to help you navigate to the desired subscription. Sub251 is not a real report.

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  5. Select the filters corresponding to the desired subscription. The table below lists the filters you will need to select for each subscription. The must be exactly as the below table, for the report to work in Job Ready. 

    An example of what the filter interface will look like in ESS is below. Each subscription report will have a different set of filters for you to enter.  

    Graphical user interface, text Description automatically generated 

    SUB462 - Workforce Australia Services (PRO6) Caseload 
    SUB479 - Workforce Australia Services Appointments 
    SUB474 - Workforce Australia Services All Payments
    SUB466 - Workforce Australia Services Vacancy

    Org: *Your organisation name*

    Org: *Your organisation name*

    Org: *Your organisation name*
    Org: *Your organisation name*

    Region: All Selected 

    Site: All Selected 

    Appointment Date From: 01/07/2022


    Site: All Selected
    Exact/Rolling Range: Exact Range 
    Rolling Range: N/A Exact Range Date Selected
    Appointment Date To: 30/1/2050
    Appointment Date From: 01/07/2022

    Region: All Selected 

    Site: All Selected 

    Payment Status: All 

    Payment Rate Type: All 

    Report Period: Claim Status Date 

    Exact or Rolling Range: Rolling Range 

    Rolling Range: Latest Month of Data 

    Exact Date From: Auto-populated 

    Exact Date to: Auto-populated 

    Timing: Daily


    Site: All Selected 

    Vacancy Type: All Selected 

    Vacancy Status:  All Selected 

    Report Period: Vacancy Creation Date 

    Exact or Rolling Range: Rolling Range 

    Rolling Range: All Selected 

    Exact Date From: will auto-populate 

    Exact Date To: will auto-populate 

    Timing: Daily

    Sub470 WFA Vacancy Referrals


    SUB504 Employers
    SUB520 Outcome Tracker

    SUB259 (TTW09) Vacancy 

    Org: *Your organisation name*

    Org: *Your organisation name*

    Org: *Your organisation name*

    Org: *Your organisation name*

    ORG: selected_all

    Site: selected_all

    SiteType: vacancy_owning_site

    VacancyType: selected_all

    VacancyResult: selected_all

    ReprotPeriod: vacancy_referral_date

    ExactOrRollingRange: rolling_range

    RollingRange: all_available

    Timing: daily


    ORG: selected_all

    Site: selected_all

    EmployerStatus: active

    ReportPeriod: creation_date

    RollingRange: all_available

    Timing: daily


    Sites: selected_all
    RollingRange: all_available

    Sites: All Selected 

    Site type: Referring Site 

    Vacancy Type: All Selected 

    Vacancy Status: All Selected 

    Report Period: Referred Date 

    Exact or Rolling Range: Rolling Range 

    Rolling Range: All Selected 

    Exact Date From: will auto-populate 

    Exact Date To: will auto-populate 

    Timing: Daily



  6. Enter your organisation's details, and in the Subscription name field enter the name in the following 
    format: 
    <subscriptioncode>-JOBREADY-<Provider Name>-DDMMYYYY 
  7. Click on View Report. 
  8. Once the success message appears confirming the creation, navigate back to the ESR homepage. 

    blobid1.png 

  9. Select 'Subscriptions' from the main menu. 
  10. Navigate to the Subscription just created and click Manage. 
  11. Copy the 6-digit code ending the URL.
  12. Upload you subscription data to our online form: https://forms.monday.com/forms/a5227b8034428fefb2f52b3e886744b1?r=use1 

    https://forms.monday.com/forms/88fdd876b069d0c52a0386fa7cceeb33?r=use1 (Subs 470 and 504)

          https://forms.monday.com/forms/1953980c7aaeff9688b393937cda7c4b?r=use1 (SUB520)


See, that wasn't too hard! 

Now it's up to the team at job ready to put those codes to good use! 
Customer Success will be in contact to notify you when the subscriptions have been set up and ready to test on your staging site.


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