How to Generate Transition to Work Subscriptions for Job Ready

Hello providers! Workforce Australia is now Live. Your respective Transition To Work subscriptions have been made available in ESS.

This means you can start syncing: 

  • Jobseekers  

  • Appointments  

  • Vacancies

  • Payment Claims

 
How to provide subscriptions to Job Ready 

 

This guide will instruct you on how to create the below Subscriptions for the Workforce Australia programme.  
 

SUB465 - Transition to Work Services 2022 Caseload - TTW6

SUB480 - Transition to Work Services 2022 Appointments 


SUB469 - TTW Vacancies


SUB477 - TTW Payments Claims


SUB507 - TTW Employers



How to create a subscription  

You will need:

  • Workforce Australia (WA) Programme enabled in your Job Ready site

  • ESP access in ESS web: Ensuring your reporting role is set to 'ESP' for that specific programme

  1. Login to ECSN, and click on 'Employment Services Reporting'

  2. Select Reports from the main menu.

  3. In the search bar under Reports, search for the Subscription Code you desire to subscribe to.

    Jobseekers (Also known as Caseload)AppointmentsVacancies
    Payments Claims
    SUB465SUB480 Sub469
    Sub477

  4. Click on the Sonar icon of the desired subscription report.

    Note: The below is simply an example of what your subscription report may look like in ESS to help you navigate to the desired subscription. Sub251 is not a real report. 


  5. Select the filters corresponding to the desired subscription. The table below lists the filters you will need to select for each subscription. The must be exactly as the below table, for the report to work in Job Ready. 

    SUB465 - Transition to Work Services 2022 Caseload - TTW6SUB480 - Transition to Work Services 2022 Appointments Sub469 TTW Vacancies
    Sub477 TTW Payments Claims
    Sub507 TTW Employers
    "Region: All Selected"

    "Sites: All Selected"

    “Sites: All Selected" 

     
    "Rolling Range Or Exact Range: “ “Rolling Range" 

     
    "Rolling Range: All Available"


    1"Sites: All Selected"

    2"Vacancy Status: All Selected"

    3"Vacancy Type: All Selected"

    4"Report Period: Vacancy Creation Date"

    5"Rolling Range Or Exact Range: Rolling Range"

    6"Rolling Range: All Available"

    1 "Region: ALL"


    2 "Site: All Selected"


    3 "Payment Status: All Selected"


    4 "Payment Rate Type: All Selected"


    5 "Report Period: Payment Creation Date"


    6 "Report Date Range: Rolling Range"


    7"Rolling Range: All Available"

    ORG: select_all

     
    Site: select_all

     
    Employer Status: active


    Report Period: creation_date

     
    Rolling Range: all_avaliable 

     
    Timing: daily



  6. Enter your organisation's details, and in the Subscription name field enter the name in the following
    format:


    <subscriptioncode>-JOBREADY-<Provider Name>-DDMMYYYY


  7. Click on View Report. 

  8. Once the success message appears confirming the creation, navigate back to the ESR homepage.
     
  9. Select 'Subscriptions' from the main menu. 

  10. Navigate to the Subscription just created and click Manage.

  11. Copy the 6 digit code ending the URL. 

  12. Upload your subscription data to our online form -

    SUB465 - TTW Caseload - TTW6 & SUB480 - TTW Appointments 
    https://forms.monday.com/forms/39a2acd63f7d4413a08d85564bee5e15?r=use1

    Sub469 TTW Vacancies & Sub477 TTW Payments Claims
    https://forms.monday.com/forms/0e098a77cd23be08b9cc001c769e29b2?r=use1

    Sub507 TTW Vacancies Employers
    https://forms.monday.com/forms/fa3f59ae2fbcb2f4f792f413c1bf5d54?r=use1


Now it's up to the team at job ready to put those codes to good use!

Customer Success will be in contact to notify you when the subscriptions have been set up and ready to test on your staging site.

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