Why is this important?
No more creating records on two separate platforms. When you sync your ParentsNext ESS subscriptions, all your data appears in Job Ready every day, effortlessly. You can start managing large catalogues of jobseekers, employers, and vacancies. You can sync:
- Claims
- Vacancy Placements
- Activity (Education) Placements
- Referrals
- Jobseekers
- Appointments
- Vacancies
How to create a subscription
You will need:
- ParentsNext programme enabled in your Job Ready site.
- ESP access in ESS web: Ensuring your reporting role is 'ESP'
- Login to ECSN, and click on 'Employment Services Reporting'.
- Select Reports from the main menu.
- In the search bar under Reports, search for the Subscription Code that corresponds to the data you want in Job Ready.
Activity Management | Activity Placement | Activity Referrals | Appointments | Caseload | Claims | Vacancy Placements | ParentsNext Provider Tags | Future Appointments |
Sub376 (PNE04) | Sub366 | Sub366 (PNE05) | Sub358 | Sub346 (PNE03) | Sub349 | Sub406 | Sub429 | Sub371 |
4. Click on the Sonar icon of the desired subscription report
5. Select the filters corresponding to the desired subscription. The table below lists the filters you will need to select for each subscription.
Sub346 (PNE03) Caseload | Sub376 (PNE04) Activity Management | Sub366 (PNE05) Activity Referrals | Sub406 Vacancy Placements Referrals | Sub349 Claims | Sub358 Appointments | Sub429 Parent Next Provider Tags | Sub371 Future Appointments |
at: all Site: all Timing: daily | Region: All Selected Site: All Selected | Region: All Selected Site: All Selected | Sites: AllSelected SiteType:VacancyOwning SiteVacancyResult:AllSelected Vacancy Type: AllSelected ReportPeriod:VacancyReferralDate RollingRangeOrExact Range: Rolling Range Rolling Range: All Available | Region: All Selected Site: All Selected Claim Type: All Selected Claim Status: All Selected Report Period: Claim Creation Date Date Range: Rolling Range Rolling Range: All AvailableExactDate:01012000-01012030 | "Region: All Selected" "Sites: All Selected" "Date Range: Rolling Range" "Rolling Range: All Available" | Site: All Selected Category:All Selected | "Region: All Selected" "Sites: All Selected" "Date Range: Rolling Range" "Rolling Range: All Available" |
For subs requiring a date range filter, you must enter the dates as below:
Start date: The date you want the data to sync from. For example, appointments will only appear in job ready from 1/6/2021 if that is entered the start date. |
| End date: 30/1/2050. This ensures the subscription is continuous. |
6. Enter your organisation's details and then enter the Subscription name in the following format:
| SubXXX-JOBREADY-ClientName-Date |
7. Click on View Report.
8. Once the success message appears confirming the creation, navigate back to the ESR homepage. 
9. After creating and renaming your Subscription, navigate to your JobReady Application URL and visit the Admin -> Ess Subscriptions page.
10. Locate the Subscription Type for the report just created and click the Edit button.
11. Select the entry matching the Name of the Report just created and click save.
Note: The data will not be available until the next data sync overnight.
More information about the ESS Self-Service functionality can be found here - ESS Self-Service: Managing Subscriptions in Job Ready
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