Hello providers! Workforce Australia is now Live. Your respective Transition To Work subscriptions have been made available in ESS.
This means you can start syncing:
Jobseekers
Appointments
Vacancies
Payment Claims
Employers
Placements
How to provide subscriptions to Job Ready
This guide will instruct you on how to create the below Subscriptions for the Workforce Australia programme.
SUB465 - Transition to Work Services 2022 Caseload - TTW6
SUB480 - Transition to Work Services 2022 Appointments
SUB469 - TTW Vacancies
SUB477 - TTW Payments Claims
SUB507 - TTW Employers
SUB473 - TTW6 Referral
SUB499 - TTW6 Outcome Tracking Placements
How to create a subscription
You will need:
Workforce Australia (WA) Programme enabled in your Job Ready site
ESP access in ESS web: Ensuring your reporting role is set to 'ESP' for that specific programme
Login to ECSN, and click on 'Employment Services Reporting'
- Select Reports from the main menu.
- In the search bar under Reports, search for the Subscription Code you desire to subscribe to.
Jobseekers (Also known as Caseload) Appointments Vacancies Payments Claims Employers Referral Outcome Tracking Placements SUB465 SUB480 Sub469 Sub477 SUB507 SUB473 SUB499 - Click on the Sonar icon of the desired subscription report.
- Select the filters corresponding to the desired subscription. The table below lists the filters you will need to select for each subscription. The must be exactly as the below table, for the report to work in Job Ready.
SUB465 - Transition to Work Services 2022 Caseload - TTW6 SUB480 - Transition to Work Services 2022 Appointments Sub469 TTW Vacancies Sub477 TTW Payments Claims Sub507 TTW Employers SUB473 Referral
SUB499 Outcome Tracking Placements
"Region: All Selected"
"Sites: All Selected"“Sites: All Selected"
"Rolling Range Or Exact Range: “ “Rolling Range"
"Rolling Range: All Available"1"Sites: All Selected"
2"Vacancy Status: All Selected"
3"Vacancy Type: All Selected"
4"Report Period: Vacancy Creation Date"
5"Rolling Range Or Exact Range: Rolling Range"
6"Rolling Range: All Available"1 "Region: ALL"
2 "Site: All Selected"
3 "Payment Status: All Selected"
4 "Payment Rate Type: All Selected"
5 "Report Period: Payment Creation Date"
6 "Report Date Range: Rolling Range"
7"Rolling Range: All Available"
ORG: select_all
Site: select_all
Employer Status: allReport Period: creation_date
Rolling Range: all_avaliable
Timing: daily"Sites: All Selected"
"Site Type: S"
"Vacancy Status: All Selected"
"Vacancy Type: All Selected"
"Report Period: Referred Date"
"Rolling Range Or Exact Range: Rolling Range"
"Rolling Range: All Available"
"Sites: All Selected"
"Rolling Range: All Available"
- Enter your organisation's details, and in the Subscription name field enter the name in the following format:
<subscriptioncode>-JOBREADY-<Provider Name>-DDMMYYYY - Click on View Report.
- Once the success message appears confirming the creation, navigate back to the ESR homepage.
- After creating and renaming your Subscription, navigate to your JobReady Application URL and visit the Admin -> Ess Subscriptions page.
- Locate the Subscription Type for the report just created and click the Edit button.
- Select the entry matching the Name of the Report just created and click save.
Note: The data will not be available until the next data sync overnight.
More information about the ESS Self-Service functionality can be found here - ESS Self-Service: Managing Subscriptions in Job Ready