Job Match Attribute Enhancements

The Job Matching feature in Job Ready has undergone significant enhancements to improve its usability and effectiveness. Users can now tag both Vacancies and Jobseekers with specific skills and requirements. 

This facilitates the system in suggesting potential matches based on the alignment between a jobseeker and a vacancy, represented as a percentage match. This enhancement aims to assist Job Placement Officers and Job Coaches in making swift and precise decisions when placing jobseekers.

Job Match Attributes Configuration:

There are two types of Job Match Attributes in Job Ready, Skills and Requirements. These behave similarly and add up to a job match score, but exist in different hierarchies and account for different business logic.

Job Skills relate to abilities of a jobseeker organised by Industries and Job titles. Therefore, they have a hierarchical relationship. Requirements have one less hierarchical layer and are simply grouped by requirement type

Skills are organised by Industries and Job titles, 

Skills can be tagged on both vacancies and jobseekers after configuration in admin settings. 

1. Go to Job Match Attributes in your Admin Settings and select Job Skills. Click ‘+’ to create a new group of Skills, or Edit to add to an existing group.
   
   
   
2. Fill out the Industry, General Skills, Jobs and Job Skills in the modal, like in the example below.
   
   

Requirements are grouped by type. These can be set up similarly to Job Match Attributes also in the admin setting and are weighted the same in job matching.

However, they exist in a more generic hierarchy, to account for characteristics of a jobseeker or vacancy that don’t require a grandparent/parent/child relationship.

The following requirements are hard-coded in the system:

• Industry (based on ANZSIC Code)
• Work type (Full time and/or Part time and/or Contract and/or Casual)
• Transport (Own transport and/or Public transport)
• Licence Requirements

Tagging jobseekers

Quest Forms and Smart Forms

You can automate tagging jobseekers by using Quest Forms + Smart Forms with the following configuration steps.

This works for both type of attributes: Skills and Requirements.

Go to your Quest Forms and take the following steps.

1. Create a new Quest form (or edit an existing one)
   
   
2. Create/Edit a Section.
   
   
3. Create a Field.
   
   
4. Add Options whose values correspond to Job Match Attributes or Requirements.
   
   

Pathing Data using Smart Forms

Go to Admin Settings > Smart Forms.

1. Click ‘Add’ Smart Form
2. Select the relevant Quest Form
3. Select the relevant programme
4. Select the relevant field under Job Match

When the form is completed, the jobseeker will be tagged with the relevant requirements and skills.

NOTE: this feature works for both types of Job Match Attributes. 

Adding/Editing Requirements to vacancies

Vacancies will automatically be tagged with Requirements based on data from the:

• Vacancy creation modal, specifically
  1. Work type
  2. Transport
  3. Licences
      
• Employer details page
  1. ANZSIC Code/Industry

These will form the minimum requirements for job matching on vacancies, which can be edited by editing the Vacancy details and/or editing the Employer details.

Note: Requirements cannot be edited via the Job Match Attributes tab on the Vacancy details page. Rather, they are edited by editing the Vacancy itself, or the Employer associated with the vacancy. This is because the Requirements are automatically created against a vacancy upon setup, to reduce double-entry of data.  

Adding/Editing Requirements & Skills on Jobseekers

In addition to piping Job Match Attributes onto jobseekers via Quest Forms + Smart Forms, you can add them directly to jobseekers via the Jobseeker index page or the jobseeker bulk action.

Adding Attributes/Requirements via the Index Page

Alternatively, if you have common requirements/attributes across multiple jobseekers, you can update them in bulk via the bulk actions function.

For example, you might have 100 jobseekers in your instance, all of whom have a drivers licence. You can apply this in bulk to those jobseekers.

If the relevant attribute is configured in your admin settings, you’ll be able to bulk-add it.

Alerts for un-tagged jobseekers

Using the Alerts tool, you can configure an Alert on jobseekers if they haven’t been tagged with Job Match Attributes to prompt Job Coaches to rectify the issue.

• Admins can create a saved search as per below

• Admins can go to the settings and create alerts from the saved search. Selecting the Priority and Programmes you would like.

The Alert will display a count of all records that the save search displays, and allows click through to the jobseeker page

After you've tagged jobseekers and vacancies with their respective requirements and skills, our system will generate jobseeker recommendations for vacancies. These recommendations will be organised based on their compatibility and can be sorted using various filters.
 

Please note: within the system, a distinction is made using different terminology for jobseekers suggested by job coaches for a specific vacancy, as opposed to jobseekers recommended by Job Ready through the use of Job Match Attributes. These categories will be labeled as 'Recommended Jobseekers' and 'Suggested Jobseekers,' respectively.

On the Jobs Board

When your users are exploring available vacancies on the Jobs Board, they can access the list of suggested jobseekers by clicking on 'Recommended Jobseekers.'

From there, users can:

• Search for specific jobseekers
• Filter suggestions by job coach, programme and location.
• Upload and view resumes for suggested jobseekers
• Recommend jobseekers to the job placement officer managing the vacancy.